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MODULE 1
EMPLOYMENT CORRESPONDENCE
The ability to compose business correspondence, although a rare marketable skill, is not
an unattainable one. It is not a skill one is born with.
People learn how to write, just as they learn how to read, to type or to operate computers.
But, just like learning to type, learning to write takes work and practice. One gets better at it the
more one writes.
Of all the different kinds of letters, perhaps none are more important for your personal
career than those letters you write to apply for a job. Your curriculum vitae (or resume in
American English), and accompaning letter of application, if well planned and written, can do
much to help you secure the job of your choice.
CURRICULUM VITAE
The curriculum vitae also called resume or data sheet is an outline of all you have to
offer a prospective employer.
It is a presentation of your qualifications, your background, and your experiences,
arranged in such a way as to convince a busines sperson to grant you an interview.
It must look professional and exemplify those traits you want the employer to believe
you possess
It must be typed on business-size band.
It must have overall neat appearance: margins should be wide and balanced. Headings
should stand out and should be parallel. Corrections should be invisible: the finished product
must be perfect.
The information contained on your CV must be accurate, expressed in short phrases,
rather than whole sentences, and complete. It should consist of facts. Nowadays, it is preferable
to keep a resume to one page. This means that you must be efficient in selecting the facts to
include and clever in arranging them. In making these decisions, keep in mind the specific job
for which you are applying.
A curriculum vitae must be factual, objective and brief and it usually contains the
following sections:
• Personal data: name, address, date and place of birth, sex, marital
status,number of children, nationality.
• Employment objective: many career conselors recommend that this be
included and listed first, immediately after your name and address. Mentioning a clearly
defined job goal creates the favorable impression that you are a well-directed, motivated
individual.
• Education: list, in reverse chronological order, the schools you have
attended, with names, dates of attendance, and degrees or diplomas awarded.
• Work experience: each job experience should be listed ( again, with the most
recent job first ) with your position or title, employer’s name and address, dates of
employment, and a brief description of your responsibilities.
• Extracurricular activities and Special skills: list anything that might help
you to get the job, any facts that don’t fit under Education or Work Experience, but which
demonstrate an important aspect of your value to an employer (e.g. computer skills,
command of foreign laguages, speed in taking decisions, skills in using high-tech office
tools, communication skills, etc.).
• References: The last section of your CV is a list of those people willing to
vouch for your ability and experience. Former employers and teachers (especially teachers of
job- related courses) are the best references. Each reference should be listed by name,
position or title, business address and telephone number. A minimum of three names is
recommended.
You need not use all of these sections; use ,of course only those that are most relevant. Also,
the order in which you list the categories is flexible. You may list your strongest sections first,
or you may list first the section that is most relevant to the job in question.
Some companies send application forms which contain more or less the same
information as a CV. In that case it is not necessary to send a separate CV.
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